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Independent Hotel Show 2024 Health & Safety Form

Independent Hotel Show 2024 Health & Safety Form

To be completed by ALL exhibitors
41Questions
  • 1

    Welcome to Independent Hotel Show 2024 Health & Safety Declaration with Risk Assessment, Food, Drink and Alcohol Sampling Form. Please complete the form accurately.

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  • 2

    We have read and understood our H&S responsibilities as detailed in the Health & Safety Information section of the manual, taken note of the most common areas of risk and will ensure all reasonable precautions are taken to eliminate or reduce such risks. We accept our responsibilities as detailed in the Health and Safety section of the Operations Manual and all other legislation covering the venue. 

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  • 3
    Please submit your email address
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  • 4
    Please submit your exhibitor name
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  • 6
    Please type your name below
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    Please type your name below
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  • 10

    This person is briefed and trained with regards to their responsibility. Should this peron leave the stand for any reason, a temporary H&S representative must be nomination prior to departure. 

     

    The H&S representative for your stand must be able to produce a copy of your own company's Health & Safety policy, if relevant. 

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  • 11
    You do not need to submit this now, but a copy must be available and provided if requested
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  • 12
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  • 13

    As you have 5 or more employees within your company, a written Health & Safety policy is required. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm 

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  • 14

    As you have less than 5 employees within your company, a written Health & Safety policy isn't required, however we recommend that you have one regardless. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

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  • 15
    If yes, you are required to add this into your risk assessment. Please contact the Organisers for any assistance.
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  • 16
    If yes, you are required to add this into your risk assessment and send the organisers your vehicle registration and vehicle specification details.
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  • 17
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  • 18
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  • 19
    Please note, your Shell Scheme Stand will be built by the Core Contractor and will include walling, carpet, fascia and name board.
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  • 20
    Please provide: Company Name, Contact Name, Telephone Number and Email Address
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  • 21

    ALL exhibitors must complete an Exhibiting Company Risk Assessment.

    It is essential that there is a copy available onsite should the venue and authorities request to see it.

    Click here for a template and more information on Risk Assessments.

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  • 22
    If you don't have an Exhibitor Risk Assessment form, please download and complete one from the previous page. 
    Drag and drop files here
    Select files to upload
    Max. file size: 10.6MB
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  • 23
    If the coffee machine is intended for Hospitality, you will need to contact the venue and pay a concession fee. Please contact HOST for more information. If the coffee machine is for Sampling purposes (you are a coffee company offering samples to visitors) and you intend to keep to SAMPLE sizes, you will not be charged. However, if you wish to serve FULL SIZE cups of coffee you must pay the concession fee. Please contact HOST for more information.
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  • 24
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  • 26
    Any stand offering food and/or drink is by law categorised as a food premises and must therefore comply with all relevant legislative controls. This applies even if food/drink is being sampled. Exhibitors are NOT permitted to sell their products from the stand. All stand staff must observe and adhere to the Food Hygiene Regulations in the Food Safety & Sampling section of the Operations Zone. If you are sampling temperature controlled and/ or meat or fish products, you must complete a HACCP and send a copy to the organisers. This sampling activity must be included in your Show Risk Assessment and covered in your HACCP. This should detail in particular the control and monitoring of the preparation, storage and serving of foods. Please make sure that your stand staff are full briefed governing food safety and hygiene. Failure to comply with the above and completing this form correctly will result in the Organisers being forced to take action and likely to result in closure of your stand serving samples. Please list all food and drinks to be provided/sampled on your stand below:
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  • 27
    Please add your drink items below, one per line. Then use the select the storage/serving options using the dropdown boxes.
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  • 30

    Please confirm the declarations on the following page:

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  • 31
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  • 32

    Please read the following information.

    We will comply with the AEV eGuide at all times and are aware that the acceptable sampling sizes for drinks are specified in the eGuide are:

    Type of Drinks Maximum Sample Size
    Soft and hot drinks 50ml
    Beers/ciders or similar 50ml
    Wine/fortified wines/champagne/alcopops and similar 25ml
    Spirits and similar 5ml

     

    We will provide the following on our stand:

    Copy of the declaration

    Sanitising hand-wipes or anti-bacterial hang gel

    Anti-bacterial cleaner and/or sanitiser (BS EN 1276 BS EN 13697 compliant)

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  • 33
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  • 34

    You have told us that you are not proving food and/or drink at this event. If this changes, you are to notify the organiser immediately.

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    Please note deep fat fryers are not allowed in the venue, please contact the organisers if you wish to use them.
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    Example 1: Cheese on a cocktail stick Example 2: Nuts served in a bowl Example 3: Cooking your product e.g. sausages or pasta
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  • 38
    Please add the details of the Local Authority or equivalent where you are registered as a Food Business. If you are an international exhibitor or distributor, please mark this N/A.
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  • 39
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  • 40

    HACCP Required

    As you are sampling food/drink you are required to submit a show-specific HACCP.

    Please download a HACCP template here. You will be required to upload your HACCP later in the form.

    If you are having trouble completing your HACCP, you can download an example here.

    If you need further assistance with your HACCP, a food safety advisor will contact you once you have submitted this form.

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  • 41
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  • 42
    If you require a template or an example HACCP, please go back and use the download links..
    Drag and drop files here
    Select files to upload
    Max. file size: 19.5MB
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  • 43
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  • 44
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  • 45
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  • 46
    - The terms of the Licensing Act 2003 - Products for sampling must be held in a secure area - Alcohol may not be served to anyone under the age of 18, or anyone who appears to be under the age of 18 (unless proof of age is shown) - Alcohol MAY NOT be served before 10:00 hrs - Service staff must be over the age of 18 - Alcohol must not be served to anyone who appears to be under the influence of alcohol
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  • 47
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  • 48
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  • 49

    Thank you for submitting the Independent Hotel Show 2024 Health and Safety Declaration with Risk Assessment, Food, Drink and Alcohol Sampling Form.

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