Booking form Kibblestone District Outdoor Center

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Group Name * This field is required.

Group Name

Permit Number

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Name* This field is required.

First Name

Last Name

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Address* This field is required.

Street Address

Street Address Line 2

City

State / Province

Postal / Zip Code

Country

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Email* This field is required.

example@example.com

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Phone Number* This field is required.

Area Code

Phone Number

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Numbers of campers * This field is required.Adults/children

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First Night* This field is required.

Date

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Last Night* This field is required.

Date

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Arrival Time* This field is required.Arrival Time

Hour

Minutes

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Buildings/camping * This field is required.

Drop Down

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Activities * This field is required.Would you like on site activities? Once we have received your deposit, you will be sent a link to book your activities.

YesNo

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Payment options* This field is required.1x24 hr fee per building is required as a deposit to secure a booking, £20 per camping pitch. If not paid within 14 days of making the booking your booking may be cancelled.

Invoice

Bank TX Sort Code 60-83-01 Account number 20218665

Cheque payable to Kibblestone scout camp

Card payment email link , email manager@kibblestone.org for link

PayPal

Purchase order number

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* This field is required.1. Kibblestone Scout District Camp and Activity Centre is referred to in this documents ‘Kibblestone’. A ‘Booking’ refers to a request by a group or individual to hire the campsite, accommodation or activity facilities at Kibblestone. The‘Group Leader’ refers to the individual with whom Kibblestone deals with in relation to a booking. Kibblestone will regard the Group Leader as having final responsibility for all matters relating to a booking, including payment of fees. ‘The Estate Manager’ refers to the Manager of Kibblestone and/or the Operations Manager, Site Administrator or any person working on or behalf of Kibblestone Scout Camp. 2. A booking for a camp, accommodation, day visit and/or an activity at Kibblestone can be reserved for two weeks by phone,fax or email. The booking form and deposit must be received within this period for the booking to be confirmed. A receipt confirming the booking will be sent to the Group Leader. 3. All prices exclude VAT at the current rate.Where applicable, VAT at the current rate will be added to fees. 4. The deposit specified in the price list must accompany all bookings. The deposit is not refundable. 5.The final payment for a booking must be made before departure unless arrangements for delayed payment have been made in advance between the Manager and the Group Leader. In such cases, the final payment for a booking must be made by the date agreed. 6. Late payments will incur a charge of £10.00 plus interest at the rate of 10% per week or part thereof. 7. Payments may be made by cash or by a cheques issued by your group or organisation. All cheques should be made payable to‘ Kibblestone Scout Camp’ and crossed ‘Account Payee only’. Personal cheques and credit cards are not accepted. Receipts will be issued for all payments in respect of bookings. Any cheques returned not cleared by our bankers will be subject to a £25.00 charge.8.Failure to comply with our payment terms may result in your booking being cancelled and you being liable for the total cost. Any alterations in numbers or activities just before or on the day of the booking will be added to the total and a final invoice will be issued to you before the end of your booking.This is payable by the end of your booking. 9. Cancellations must be made in writing to Kibblestone Scout Camp. The acknowledgement sent by Kibblestone will state the effective date of the cancellation In the event of a cancellation the following charges will apply: • More than 60 days before commencement date – Loss of deposit • 60 – 31 days before commencement date – 50% of total cost • 30 – 8 days before commencement date –75% of total cost • 7 – 1 days before commencement date – 100% total cost • On or after the commencement date – 100%total cost 10. The percentages listed above refer to the total cost of the booking. However, the deposit will be forfeited in full even if it should be more than the subsequent total due. Note: Insurance to cover cancellation should be arranged .11. Kibblestone Scout camp reserves the right to cancel, alter, or delay any camp,course, accommodation or activity where forced to do so by circumstances beyond our control, such as serious illness, severe weather or any other circumstances which would subject Kibblestone or any of its employees or any of its participants to danger. 12. Kibblestone Scout Camp reserves the right to send away from a camp or activity, any person who in their judgement is found to be unmanageable or a danger to the safety or enjoyment of others. In this event no refund will be given. Any additional costs and responsibility involved in removing the participant will be borne by the group. 13. Participants must be physically fit to take part in camps and activities at Kibblestone and free from any illness or conditions that may render the camp or activity hazardous. Participants in water-based activities must be able to swim 50 meters fully clothed as specified by Scout Association rules. It is the responsibility of the Group Leader to ensure that only those who comply with this rule participate in water activities. Other activities may require the wearing of safety equipment, such as helmets or buoyancy aids. Where such equipment is specified by Kibblestone,participants must wear it at all times during the activity. Certain activities are only suitable for specific age groups and these age restrictions must bead heard to. Kibblestone Scout camp accepts no responsibility when groups fail to adhere to these rules. 14.Some activities are potentially dangerous if not skilfully managed. Safety must there fore be paramount and all participants must accept that the decision of the activity instructor is final and must at all times be accepted by the participants .Kibblestone Scout camp will accept no liability for problems arising from failure to accept and/or respond to the authority and instructions of the instructor. 15. Any and all photographs, videos, or other recorded media may be used by Kibblestone for marketing or advertising purposes with out any payment or compensation being offered and without any request being made to the featured parties. 16. No Liability is accepted for: • Loss of or damage to any personal property belonging to or travelling with the members of any group. For example watches, jewelry, cameras or clothing • Losses or additional expenses due to delays or changes in travel services, sickness,weather, strikes, riots, war, quarantine or any other cause. • Personal injury or death of any participants however caused unless by proven negligence of the company.17.In the event of any damages caused by participants to property or equipment in use by Kibblestone Scout Camp, except by fair wear and tear, the group will be charged the full replacement cost. Any damages must be reported to a member of Kibblestone staff immediately. 18.It is the responsibility of the Group Leader to ensure that all areas(including buildings and campsites) used by their group are left in a clean and tidy condition at the end of a booking.19.All information given in any literature produced by or on behalf of Kibblestone Scout Camp is correct at the time of going to press. It is given in good faith and is intended as a guide to accommodation, camping and activity facilities available and may be altered without notice to suit differing seasonal or other conditions. 20. If you have any complaint during your booking,please notify The Managers Office. We will do our utmost to find a speedy and satisfactory solution. In the event that you are not satisfied with the solution please complain in writing to The Estate Manager within 14 days of the end of your booking.21.For the comfort, health and safety of all concerned, smoking is forbidden during any of the activities. Smoking will only be permitted in smoking area sat relevant times in the program me. Smoking will only be permitted by persons over 16 years of age. 22. NO alcohol may be consumed during any activities. Under NO circumstances will anyone under the influence of alcohol be permitted to participate in any activity organised by Kibblestone Scout camp .23 .Kibblestone Scout camp is covered by all necessary insurances. 24. It is there responsibility of all leaders to ensure that everyone over the age of 18,staying overnight at Kibblestone Scout Camp, are DBS checked SUBMIT

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Kibblestone Data Protection Policy 2018

Regulation

From May 2018 the General Data Protection Regulation (GDPR) will supersede the UK Data Protection Act 1998. The GDPR grants individuals with more rights to control how their personal data is collected, how it is processed, gives them the right to access the personal information held about them as well as holds organisations accountable for data protection. GDPR relates to any data or information which can directly or indirectly identify a person.

Passing on details

We do not pass on group or individuals information, if we believe that the documents may be relevant to any ongoing or prospective legal proceedings and in order the to establish, exercise all define our legal rights [including providing information to others for the purpose of fraud prevention and reducing credit risk].

Recording of Personal Information.

When choosing to book with us you will be directed through our website to a booking form or a booking link. Where the following personal information will be collated order for us to process your booking with us and for use to contact you about your booking, information we would require first name, last name, full address, email address, Telephone number/mobile number, Scouting use we would ask for your permit number, all personal booking and reservation data will be kept six years after submission and deleted once finished with

Storage of Sensitive Information

We will take reasonable technical and organisational procedures to prevent loss, misuse or alteration of your personal information. We will store all personal information you provide on our secure {password and firewall-protected} servers all electronic financial transactions entered through our WorldPay app and will be protected by encrypted technology. You acknowledge that the transmission of information over the Internet is inherently insecure, and we cannot guarantee the security of data sent over the Internet. All information will be extent that we are required to by law,

Consent

we are obliged the first seek your permission and freely gain your written consent to gather personal data from you,

consent can be withdrawn at any time, please do so by contacting manager@stone.org

Right to be forgotten

You have the right to request that we securely remove your personal data from our database, please email manager@kibblestone.org. If you wish to do so

CCTV

We operate CCTV on our site and signpost that our cameras can be found on the car park outside reception and activities store rooms , your personal data is kept private and secure and will be securely destroyed at the point of no longer required or as no use.

Right to access your information

You have the right to access the personal data which we store. And request to make changes to any inaccurate data, please email manager@kibblestone.org to do so

Data Breach

You will be informed of any breaches of your personal data within 72 hours. We will also inform you of the action and remedies that will be taken to ensure no further breaches occur, you have the right to report any breaches to the information Commissioner {ICO}

Amendments

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure your happy with any changes to this policy

Click to edit..