11 best personal trainer software tools

As a personal trainer, you do so much more than help your clients exercise. From managing schedules, to keeping up with paperwork, to marketing your services — you have a lot on your plate. But while this admin is essential, it can quickly take your attention away from those who need it most.

That’s where personal trainer software comes in. Designed to take the weight off your shoulders, these tools automate your daily tasks, like client onboarding, payment processing, scheduling, and more.

But with so many options on the market, choosing the right one can be a mammoth task. Luckily, we’ve done the hard work for you. In this article, we’ll break down the best personal trainer software tools available today so you can streamline your business and elevate your client experience.

Features to look for when choosing personal trainer software

When making an investment in your business’s efficiency, scalability, and client satisfaction, you’ll want to make sure you’re getting enough bang for your buck. That’s why it’s important to choose a tool that meets your specific needs.

Here are a few features to look out for

• Ease of use: Choose a platform that’s intuitive for both you and your clients.
• Scheduling: Ensure it can handle bookings, cancellations, and calendar syncing.
• Client management: Look for features to track progress, store records, and deliver personalized programs.
• Payment processing: Opt for integrated billing solutions to streamline transactions.
• Marketing: Choose a tool that supports email campaigns or lead generation.
• Mobile access: Ensure you can easily access features on the go.
• Scalability: Go for a tool that can grow with your business needs.
• Support: Prioritize platforms with reliable customer service and good reviews.

Focusing on the factors that matter most to your business can help you find software that saves time, enhances client experiences, and supports business growth.

11 best personal trainer platforms

1. Trainerize

Trainerize is a popular choice for personal trainers who want to blend fitness coaching with technology. This platform allows trainers to deliver customized workout plans, monitor client progress, and even integrate nutrition coaching. It’s especially useful for trainers offering online or hybrid services.

• Key features: Build and share personalized workout plans, in-app messaging for seamless client communication, nutrition tracking and meal plan integration
• Pros: Ideal for hybrid and online training models, strong focus on client engagement through app features, integrations with popular fitness apps and wearables
• Cons: Training database is limited when it comes to workouts, the UI can feel cramped
• Plans/pricing: Trainerize offers a free plan for one client; paid plans start at $9 per month for additional clients, with more robust features available in higher tiers

2. QuickCoach

QuickCoach is a free, no-frills personal trainer software designed for trainers who value simplicity and efficiency. It’s perfect for those just starting out or looking for a lightweight tool to streamline client management without needing to commit to a paid subscription.

• Key features: Simple client management with progress tracking, mobile-friendly design for easy use on the go, no ads or upselling within the platform
• Pros: Free tool to use with unlimited clients, user-friendly interface for quick onboarding, perfect for trainers who need a straightforward solution
• Cons: Limited advanced features like payment processing and integrations, no premade templates for creating workout plans
• Plans/pricing: QuickCoach offers a lot of free unlimited features; however, for advanced features like the ability to create a customized client app, send custom notifications, and upload images, paid plans start at $30 per month

3. Jotform

Jotform is a go-to solution for personal trainers who need flexibility and customizability. Ready-to-use personal trainer templates enable you to get started quickly with client intake forms, liability waivers, and feedback forms, while the drag-and-drop builder makes it a breeze to create your own. Jotform also facilitates comprehensive client management by helping you collect detailed client information, conduct surveys, and track progress using Jotform Tables.

What’s more, Jotform gives you the ability to schedule and manage client sessions directly within your forms as well as build no-code, custom mobile apps where clients can register for sessions, make payments, and provide feedback all in one place.

• Key features: Template library, drag-and-drop builder, client management, custom mobile app creation, integration with over 30 payment processors, access to liability waivers, ability to collect signatures with Jotform Sign
• Pros: Extensive library of customizable templates tailored for personal trainers, flexible payment collection options and scheduling capabilities, powerful tools for data management, intuitive interface
• Cons Not specifically designed for workout programming or fitness tracking, new users may face a learning curve when first using advanced features
• Plans/pricing: Jotform offers a free plan with basic features; paid plans start at $34 per month for additional submissions, storage, and advanced capabilities

4. My PT Hub

My PT Hub is an all-in-one software platform for personal trainers and gym owners. Its customizable features are great for trainers who want to streamline client management, build workout plans, and handle payments — all in one place.

• Key features: Integration with fitness wearables and apps like MyFitnessPal, secure payment processing for subscriptions and sessions, advanced analytics to track client progress and business metrics
• Pros: Comprehensive feature set for managing all aspects of a training business, highly customizable tool that allows you to match your brand and workflow, ideal solution for both solo trainers and multitrainer businesses
• Cons: Interface can feel bloated and clunky to work with, clients may not find it an especially user-friendly tool to navigate
• Plans/pricing: My PT Hub offers a 30-day free trial; paid plans start at $48 per month, and the custom-branded plan costs an additional $95 one-time fee

5. TrueCoach

TrueCoach is a versatile platform tailored for trainers and coaches working remotely, in person, or with hybrid clients. Its focus on seamless communication and personalized programming makes it a top choice for trainers looking to scale their services while still providing a personal touch.

• Key features: Ability to create and deliver individualized workout programs, messaging system for direct communication with clients, integration with apps like MyFitnessPal and wearables for comprehensive coaching
• Pros: Excellent tool for remote or hybrid training models, easy-to-use interface with powerful client engagement tools, video functionality that helps with exercise demonstrations
• Cons: No low-cost plans for practices under five clients, popup ads can be annoying
• Plans/pricing: TrueCoach offers a 14-day free trial; paid plans start at $26.34 per month for five active clients and scale based on the number of clients, with additional features included in higher tiers
  

6. PT Distinction

PT Distinction is a premium software platform for personal trainers who want to deliver a high-end client experience. Known for its robust customization options and integrations, it’s a go-to tool for trainers managing multiple clients or operating a large-scale business.

• Key features: Advanced workout and nutrition programming tools; automation options for onboarding, follow-ups, and messaging; integrations with MyFitnessPal, Fitbit, and other fitness platforms
• Pros: Highly customizable tool that can fit specific training styles and needs, excellent option for trainers managing large client bases, automation capabilities that save time on repetitive tasks
• Cons: The extensive features create a steeper learning curve, payment information required to access the free trial
• Plans/pricing: PT Distinction offers a 30-day free trial; paid plans start at $19.90 per month for up to three clients, with options scaling up to $89.90 per month for 50 clients (additional clients are charged at $1.60 per month thereafter)
  

7. VIP.Coach

VIP.Coach focuses on personalization and automation. It’s an excellent choice for trainers who want to manage client workouts, nutrition, and progress in one intuitive system, while leveraging AI and images to provide hyper-personalized experiences.

• Key features: Customizable workout and nutrition planning tools, progress tracking with graphs and reports for clients, AI-powered trainer tools for better coaching, built-in scheduling and appointment reminders
• Pros: Accessibility on various devices for both trainers and clients, straightforward interface that’s easy to learn, advanced AI analysis that facilitates data-based recommendations
• Cons: Expensive compared to competitor options, free trial is shorter than competitors’ at just 10 days
• Plans/pricing: VIP.Coach plans start at $97 per month for 10 clients, and their VIP plan starts at $297 per month for access to the AI training assistant; all options include a 10-day free trial
  

8. Gymdesk

Gymdesk is a comprehensive gym management platform that doubles as an excellent tool for personal trainers. Known for its streamlined approach to client and business management, it’s ideal for trainers operating out of their own gym or working in a multitrainer environment.

• Key features: Membership and client management tools; customizable scheduling and booking system; analytics to track revenue, attendance, and client activity
• Pros: Ideal tool for trainers growing their business or managing their own facility, powerful automation tools to save time, user-friendly interface with excellent reporting capabilities
• Cons: More tailored to gym owners than solo trainers, no low-cost plans for practices under 50 members
• Plans/pricing: Gymdesk offers a 30-day free trial; paid plans start at $75 per month, with additional tiers available for larger gyms and more advanced features
  

9. WorkoutLabs Train

WorkoutLabs Train is a sleek, user-friendly platform for personal trainers who want to create professional, visually engaging workout plans. Great for trainers emphasizing clear communication, this tool ensures clients receive workouts that are as easy to follow as they are effective.

• Key features: Drag-and-drop workout builder with an extensive exercise library, beautifully designed workout templates for print or digital sharing, mobile-friendly interface for trainers and clients
• Pros: Stunning visual workout plans that set it apart from competitors, simple and intuitive interface that’s ideal for trainers of all experience levels, built-in live messaging and automated email notification for seamless communication
• Cons: Limited space for custom notes on workout calendars, web app can have performance issues like lag
• Plans/pricing: WorkoutLabs Train offers a free trial; paid plans start at $44 per month
  

10. Everfit

Everfit is a versatile platform built to help personal trainers manage clients at scale. With its focus on delivering personalized coaching through automation and AI, it’s ideal for trainers and studios aiming to leverage more automation in their business.

• Key features: AI-powered workout builder, video library for exercise demonstrations and program building, team management tools for multitrainer businesses
• Pros: Great tool for managing multiple clients or running group programs, strong automation features that save time on repetitive tasks, scalable option for solo trainers or gym teams
• Cons: Lacks the ability to organize workout programs into folders, users report that some features around nutrition tracking feel unfinished
• Plans/pricing: Everfit offers a free plan for up to five clients; paid plans start at $16 per month ($3.17 per client), with lower client rates as you scale

11. Vagaro

Vagaro is a powerful business management software for fitness professionals, including personal trainers and gym owners. Its wide range of features — from scheduling to marketing tools — makes it a solid choice for trainers who want to grow their client base and simplify daily operations.

• Key features: Scheduling and calendar management with automated reminders, integrated payment processing and invoicing, membership and package management for recurring service
• Pros: All-in-one platform with robust scheduling and marketing features, easy-to-use mobile app for trainers and clients, scalable solution for individual trainers and gyms
• Cons: Sending custom messages when clients book appointments is a premium feature, it’s more focused on business management than workout programming
• Plans/pricing: Vagaro offers a free trial; pricing starts at $30 per month for solo trainers, with add-ons for features like additional staff or branded apps
  

Jotform — a powerful way to simplify your workflow

Finding the right personal trainer software can make it easier to manage your business and deliver top-notch service to your clients. From automating scheduling to tracking progress and collecting payments, the tools we’ve covered can streamline your operations so you can focus on what matters most — helping clients achieve their fitness goals.

Whether you’re just starting out or looking to scale your business, check out our guide on how to start an online fitness business. And if you’re looking for a highly customizable and versatile tool that can help you manage your clients’ workouts and beyond, then Jotform is an excellent choice. The platform

• Features a large selection of personal trainer forms with drag-and-drop customization abilities
• Makes scheduling appointments effortless with bespoke online appointment forms and Google Calendar integration
• Has 47 payment processor integration options, including Square, PayPal Business, and Stripe
• Features a fitness app creator which allows you to design your own app, giving clients a seamless way to register for sessions, provide feedback, and make payments

With Jotform doing the hard work for you, you’ll be well-equipped to take your personal training business to new heights. Get started for free today.

Photo by Anna Shvets