Best work schedule apps
Whether you’re part of a large multilocation corporation, a small home-based business, or something in between, it’s essential to know who’s working where and when in order to control and manage labor costs, productivity, coordination, and more. A well-run business of any size needs some kind of technology platform to track, schedule, monitor, and manage employee shifts and schedules.
Tips for choosing the right work schedule app for your needs
Apps like these offer a wide range of features, which can make choosing the perfect work or volunteer scheduling app feel overwhelming. To make it a little easier, keep these things in mind:
- Must-have features: Start by considering what features you and your team absolutely need, such as task lists or time trackers. Make a list of must-haves to narrow down your choices.
- Integration with existing apps: Make sure the app you select works on all the devices you and your team use—from smartphones to laptops to desktop computers. Also make sure it integrates seamlessly with other apps.
- User-friendliness: Assess how easy the app is to use and navigate. Can your team quickly find what they need in the app’s menus? Is the layout intuitive? An app that’s been designed with ease of use in mind will generally give you an uncluttered, well-labeled interface.
10 best work schedule apps for 2025
Now that you have a better idea of what you’re looking for, take a closer look at the following 10 apps we’ve handpicked for your consideration.
1. Jotform
Key features
Use Jotform Apps to create the custom work schedule apps that your team needs—no coding knowledge or skills required. Jotform offers a ready-to-use app template for work scheduling, and you can easily customize it—and all other app templates. Team members can download the app to their phone or mobile devices and fill out the weekly shift form, while managers and administrators can seamlessly track employee schedules with Jotform Tables. Enterprise users can even customize the app to match their branding.
Pros/cons
| Pros | Cons |
| Extremely customizable and scalable | Potentially more robust than smaller groups require |
| Customized branding capabilities | Somewhat longer learning curve |
Plans/pricing
Jotform currently offers users a choice of five tiered access plans, including a free plan. Paid plans start at $34 per month.
Available devices/platforms
Jotform is available for download in both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- App Store: 5 out of 5 stars, with over 35,000 ratings
- Google Play: 4.8 out of 5 stars, with over 24,000 ratings
2. Connecteam
Key features
Like many other apps, Connecteam provides a single solution for all your employee management and communication needs. It includes an online time clock for tracking and timesheet purposes, group scheduling capabilities, and even an automatic reminder function to keep all your team members on the same page.
Pros/cons
| Pros | Cons |
| All-in-one platform for employee management | Some useful features only available through upgrade |
| A development team open to suggestions | Small teams focus, so potentially not very cost-effective |
Plans/pricing
With five plans ranging from $29 to $99 per month for the first 30 users, Connecteam offers a flexible framework for users of all sizes. However, some find the pricing/feature paradigm a bit confusing, with users citing frequent prompts to upgrade to the next level for more functionality. Explore the app with a 14-day no-cost trial.
Available devices/platforms
Connecteam is available for download in the Apple App Store and the Google Play store.
Ratings on the Apple App Store and Google Play
- Apple App Store: 4.9 out of 5 stars, with over 21,000 ratings
- Google Play: 4.8 out of 5 stars, with over 11,500 ratings
3. Calendly
Key features
Automate your scheduling tasks by directing customers or clients to your Calendly page. The app integrates with many popular calendar apps, including Outlook and Google Calendar, eliminating the frustration of trying to pin down a date and time that works for everyone. You can also integrate a payment processor to enable online payments through the same interface.
Pros/Cons
| Pros | Cons |
| Designed for consultants and service professionals | Not as fully featured as other apps on our list |
| Intuitive and easy-to-navigate user interface | No support yet for recurring customer appointments |
Plans/pricing
Calendly is free for individual users who just need some basic scheduling support. If you need more, the Standard tier is $10 per team member per month, while the Teams plan is $16 per member per month and offers more advanced features. Enterprise pricing is also available, starting at $15,000 per year.
Available devices/platforms
Calendly is available for download in both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- App Store: 4.9 out of 5 stars, with over 45,000 ratings
- Google Play: 4.5 out of 5 stars, with over 15,500 ratings
4. Deputy
Key features
Deputy is a workforce manager that enables users to handle various HR tasks from its interface, including scheduling, timesheets, leave requests, communication with employees, and task management. You can integrate your payroll management functions with Deputy to help improve productivity, save time, and get a one-stop shop for oversight.
Pros/cons
| Pros | Cons |
| Attendance tracking at a glance | A bit lacking in HR features |
| User-friendly tool with well-rated customer support | Limited additional support for non-English language speakers |
Plans/pricing
Deputy offers a generous 31-day fully featured trial period as well as a free Starter plan (up to 100 shifts per month). If you need more and only want a scheduling solution, the Scheduling plan costs $4.50 per user per month, billed monthly. For a little more—$6 per user per month, billed monthly, or $5 per user per month, billed annually—you can access all of Deputy’s features. There’s also an enterprise-level plan with custom pricing.
Available devices/platforms
Deputy is available on the Google Play store, with iOS versions of its Time Clock and Shift Schedule Maker tools, also available for download in the Apple App Store, but neither is available as full-featured.
Ratings on the App Store and Google Play
- App Store: 4.3 out of 5 stars (10-plus reviews) for Time Clock and 4.7 out of 5 stars for Schedule Maker (over 2,800 reviews)
- Google Play: 4.7 out of 5 stars, with over 16,600 ratings
5. Findmyshift
Key features
With Findmyshift, you can create and manage staff schedules and requests while you monitor employment costs and communicate with your team members. It’s not as well known as some other apps on our list, but it’s gaining some dedicated fans. Its intuitive and user-friendly interface offers features like point-and-click editing, drag-and-drop shift changes, and keyboard shortcuts to help minimize your workflows.
Pros/cons
| Pros | Cons |
| Real-time reports to help track and manage costs | Free plans limited to a few users |
| Automated notifications and reminders to keep everyone in the loop | Potentially challenging advanced features to learn |
Plans/pricing
Findmyshift offers a robust fully featured 60-day trial period. Small teams of five or fewer people can use the platform free of charge, while larger teams can select from three plans: $25-per-month Starter (up to 20 users), $40-per-month Business (up to 100 users), and $80-per-month Enterprise (up to 300 members).
Available devices/platforms
Findmyshift is available for download in both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- App Store: 4.4 out of 5 stars, with 25 ratings
- Google Play: 4.6 out of 5 stars, with over 450 ratings
6. Homebase
Key features
Homebase offers a time clock that goes wherever you and your smartphone or tablet go. The free-forever plan is suitable for many multiemployee organizations, such as hospitals, retail shops, bars, and restaurants. Team members can swap shifts with each other with Homebase, and you’ll appreciate its integration with popular apps like Square Payroll, GoDaddy, Clover, and Revel.
Pros/Cons
| Pros | Cons |
| Simplified, user-friendly UI/UX | Reports from users related to difficulties with correcting time clock errors |
| Seamless management, from scheduling hours to doing payroll, with just a few clicks | Some reports of missed notifications of schedule changes |
Plans/pricing
The free basic Homebase plan covers one location and up to 20 employees, with fundamental features such as basic scheduling, time tracking, and point of sale integration. If you’d like more—unlimited employees, advanced features, and hiring/paid-time-off controls—explore the paid plans. These range from $20 to $80 per month per location with annual billing.
Available devices/platforms
Homebase is available for download on both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- App Store: 4.8 out of 5 stars, with 62,500 ratings
- Google Play: 4.3 out of 5 stars, with over 21,700 ratings
7. Planday
Key features
A feature-rich yet user-friendly workforce management solution, Planday is scalable to just about any size or type of business—although it might be a better fit for small to mid-sized businesses than for large organizations. Users report high satisfaction with support, customer service, and training options to help both managers and employees get comfortable using its tools.
Pros/cons
| Pros | Cons |
| 30-day free trial period | Fairly high-priced per-user fees |
| Various integrations | No free plan |
Plans/pricing
Planday offers Starter, Plus, and Pro plans. The Pro plan is an enterprise-level plan with custom pricing available on request. Starter plans start at $2.29 per user month, and Plus costs $4.49 per user per month (for at least 10 users) plus a $15 monthly subscription fee.
Available devices/platforms
Planday is available for download in both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- Apple App Store: 4.5 out of 5 stars, with over 3,900 ratings
- Google Play: 4.5 out of 5 stars, with over 15,000 ratings
8. QuickBooks Time
Key features
Hailed for its good customer support, rich features, and ability to customize and integrate with existing apps, QuickBooks Time strikes a balance between expansive functionality and ease of use. It’s especially useful for businesses with employees who report to different job sites, thanks to its geofencing capabilities. Admin users can use the mobile app to assign new tasks and projects to employees from anywhere.
Pros/cons
| Pros | Cons |
| Geofencing notifications | Some reports from users about variations in performance depending on the device |
| Access for one admin | Potentially confusing dual-basis fee structure |
Plans/pricing
Premium members pay $20 per month plus $8 per user per month. Elite members pay $40 per month plus $10 per user per month in return for access to advanced features, including mileage tracking, project overviews and cost analyses, and geofencing. You can evaluate QuickBooks Time with a 30-day free trial.
Available devices/platforms
QuickBooks Time is available for download on both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- Apple App Store: 4.6 out of 5 stars, with over 148,000 ratings
- Google Play: 4.6 out of 5 stars, with over 40,600 ratings
9. Sling
Key features
Sling aims to deliver “employee scheduling made easy,” and judging by many independent reviews users have published about their experiences, it may well have hit the mark. Keep a close eye on your labor costs and accurately track shifts worked and scheduled from anywhere using the mobile app. You can also use Sling for task management and communications, and it even supports multiple business locations or job sites.
Pros/cons
| Pros | Cons |
| Pretty robust free plan that may be enough for small businesses | A bit expensive for larger teams |
| Shift swapping capabilities for staff | Limited integration options with other apps |
Plans/pricing
Sling offers three levels of access for its users. Free users get access to shift scheduling and many other features for an unlimited number of managers, employees, and work locations. Premium users get access to more advanced functions for $1.70 per user per month, and Business users get even more for $3.40 per user per month. Sling also offers a 15-day free trial.
Available devices/platforms
Sling is available for download on both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- Apple App Store: 4.7 out of 5 stars, with over 26,000 ratings
- Google Play: 4.5 out of 5 stars, with over 8,000 ratings
10. When I Work
Key features
Track time, attendance, and employee schedules with When I Work. The apps help employees stay up to date using their mobile devices, no matter where or when they work. The platform also offers integrations with many payroll providers to help manage pay and scheduling more holistically.
Pros/cons
| Pros | Cons |
| User-friendly apps with low learning curve for most tasks | Limited tier options |
| Shift swapping among employees | Lack of phone support |
Plans/pricing
Explore When I Work’s features with a free two-week trial. When you’re ready to commit, you can choose from three tiers: Essentials at $2.50 per user per month, Pro at $5 per user per month, and Premium at $8 per user per month.
Available devices/platforms
When I Work is available for download on both the Apple App Store and the Google Play store.
Ratings on the App Store and Google Play
- Apple App Store: 4.8 out of 5 stars, with over 39,400 ratings
- Google Play: 4.7 out of 5 stars, with over 68,500 ratings
Time to get started
Over to you! Consider these tips and options and choose a work schedule app that best meets your needs.
Photo by picjumbo.com
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