JBA PRIVACY NOTICE
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
James Blake Associates Ltd complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
The personal data we collect will be used for the following purposes:
To shortlist for a job application;
To allow communication with the applicant to arrange interviews or feedback;
To enable us to maintain our own accounts and records;
To comply with our legal obligations.
Our legal basis for processing the personal data:
We have reviewed the purposes of our processing activities and selected the most appropriate lawful basis (or bases) for each activity.
We have checked that the processing is necessary for the relevant purpose and are satisfied that there is no other reasonable way to achieve that purpose.
We have documented our decision on which lawful basis applies to help us demonstrate compliance.
We have included information about both the purposes of the processing and the lawful basis for the processing in our privacy notice.
Where we process special category data, we have also identified a condition for processing special category data and have documented this.
Any legitimate interests pursued by us, or third parties we use, are as follows:
Identity checks to confirm successful applicants are who they say they are and that they have the right to work in the UK
Contact details are required to contact successful / unsuccessful candidates
This information directly benefits the applicant as it allows us to contact successful and unsuccessful candidates. It allows the applicant to demonstrate why they are suitable for the role.
This information directly benefits James Blake Associates Ltd as it enables us to assess the applicant’s suitability for the role.
There is no other way that we could carry out the above functions without storing this data. This information is usual and expected to be kept by the business. Much of the data is private and there are adequate systems in place to ensure the security of the personal data. We keep a log of legitimate interest assessments to show we have a decision-making process in place.
The special categories of personal data concerned are:
Data relating to unspent criminal convictions
Processing is necessary for the purposes of the assessment of the working capacity of the employee as it affects certain roles within the organisation.
We only share data with the referees indicated in this application form, and we will always ask for permission before we do so.
How long do we keep personal data?
We keep personal data for no longer than reasonably necessary, currently for a period of six months after the interview for unsuccessful candidates, in case of any legal claims.
Your rights and your personal data
You have the following rights with respect to your personal
The right to request that James Blake Associates Ltd corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for James Blake Associates Ltd to retain such data;
The right to withdraw your consent to the processing at any time, unless the data is held under legitimate interests;
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable);
The right to lodge a complaint with the Information Commissioners Office.
As we are processing your information through legitimate interests, we do not need your consent to process this information.
Contact Details: To exercise all relevant rights, queries of complaints please in the first instance contact HR:
Tel: 01284 335797, Email: email@example.com